What does a complete school pie fundraiser plan look like?
Reviewed . Read as Markdown
This worked example plans a two-week pie sale with one supplier and one collection afternoon. It is an illustration, not an actual school result or supplier quote. Use it to prepare your own Raised campaign, then replace the dates, product details and costs with confirmed information.
Supplier agreement and budget
The organiser confirms two pie options, a final bulk-order deadline and delivery before collection. The supplier provides product information and storage instructions. The school appoints a lead organiser, a payment reviewer and collection volunteers; one person can cover more than one role if the timetable permits.
Illustrative budget: 200 pies at NZ$12 produce NZ$2,400 in sales. At NZ$8 each the supplier bill is NZ$1,600. Freight of NZ$60 and packing materials of NZ$40 leave NZ$700 before payment fees, refunds or other costs. This is not a claim about any supplier's current prices.
Campaign setup and launch
Create a product campaign with your own catalogue or a confirmed participating supplier. Enter product names and options carefully and choose the payment settings for your region. Use the collection instructions to state the place, date, time and missed-pickup contact.
- Before launch, agree the supplier quote and dates.
- Open orders for two weeks and set a reminder before closing.
- Close supporter orders early enough to resolve unpaid orders before the supplier deadline.
- Submit the checked product totals and pay under the supplier agreement.
- Send collection instructions once the delivery is confirmed.
Collection-day run sheet
Receive and count the stock before volunteers begin packing. Use one final export and packing slips so two people do not work from different order versions. Keep changes, shortages and unpaid orders visibly separate from ready orders.
At handover, confirm the order reference, check the packed items and record collection. Follow the supplier's storage guidance. Contact missed pickups using the policy already communicated, rather than assuming the school can hold food overnight.
Message to adapt and final report
Message template: "Our pie fundraiser supports [purpose]. Order at [campaign link] by [date and time]. Collect at [place] on [date] between [times]. Please check the product details before ordering. If you cannot collect, contact [organiser] before [deadline]."
After collection, match received payments to orders and account for refunds, fees and the supplier invoice. Report gross sales and net proceeds separately. Hokitika Gymnastics' published campaign illustrates an actual own-supplier pie sale; its order value is not a profit forecast for this plan.