How do we run a school pie fundraiser without paper forms?
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Create a Raised product fundraiser, add your pie supplier's products and share one ordering link with families. Parents order online, and organisers see the orders together in the dashboard. Confirm supplier availability, the order deadline and collection arrangements before opening sales.
What should we agree with the pie supplier?
Check the wholesale price, minimum quantities, available flavours and delivery area. Agree the supplier order deadline and delivery date before promising a collection day. Raised provides the ordering tools; your group still arranges supply and distribution.
For example, selling 200 pies at NZ$12 each brings in NZ$2,400 in product sales. If each pie costs NZ$8, the margin is NZ$800 before any payment fees, freight or other expenses. This is an illustration, not a supplier quote or a forecast.
How do we open orders?
Use the school newsletter and approved parent channels to share the same campaign link. Include the purpose of the fundraiser so families know what their purchases support.
- Choose a participating wholesaler or add products from your own supplier.
- Set selling prices and product options, including flavours and sizes.
- Explain when orders close and where and when families collect their pies.
- Check payment options and fee settings, then publish the fundraiser.
- Review the final orders, confirm quantities with the supplier and prepare collection.
How do we handle collection day?
Export the orders and use packing slips to check who ordered each item. Assign volunteers to packing and handover, and keep frozen or chilled products stored according to the supplier's instructions. Tell families what to do if they miss collection.
Do not treat the sales total as money available for your school project. Pay supplier costs and other campaign expenses before calculating the final fundraising profit.