# What should we ask a fundraising supplier before launching?

Source: https://raised.nz/answers/what-to-ask-a-fundraising-supplier
Reviewed: 2026-11-13

Get written confirmation of the products, wholesale prices, minimum order, deadline, delivery or collection arrangements and payment terms. Ask who handles shortages, substitutions and product questions. Enter the confirmed details into your Raised campaign before supporters begin ordering.

## Which details affect the budget?

Check whether a quoted price includes freight or other charges, and whether a minimum applies per campaign, per product or per delivery. Ask what happens if the group sells less than expected.

Work out the margin using your intended selling price. Include packaging and any payment costs the group will cover. Do not calculate a return using a promotional price that has not been confirmed for your dates.



## Which details affect supporters?

Confirm pack sizes, options and product information. Ask whether substitutions are possible and how affected buyers should be contacted. Choose a collection window that fits the delivery and storage requirements.

State who supporters should contact about their order. The supplier, organiser and platform have different responsibilities; giving families one clear first contact can reduce confusion.



## What should you record before publishing?

Keep the supplier agreement with the campaign run sheet so a backup organiser can find it. If anything changes, update the supporter information and contact buyers whose orders are affected.

1. Confirm products and costs.
2. Agree order, payment and delivery deadlines.
3. Check minimums and shortage arrangements.
4. Allocate packing and collection tasks.
5. Review the campaign against the agreement before sharing.

## Related guidance

- [Find participating suppliers](https://raised.nz/our-wholesalers)
- [Using your own supplier](https://raised.nz/answers/can-we-use-our-own-fundraising-supplier)
- [Estimate net proceeds](https://raised.nz/answers/how-to-calculate-product-fundraising-profit)

[Start your fundraiser](https://raised.nz/start/setup?kind=product&source=answers/what-to-ask-a-fundraising-supplier)